Every text, scenario by scenario: the Leader Texts Guide quotes what the ministers receive, what you receive, and what is relayed by hand.
You're responsible for quarterly visits with the companionships assigned to you. The Quarterly Visit Coordinator does the back-and-forth texting for you:
Your two jobs are simple: keep your availability up to date, and respond to the follow-up text after each visit.
https://ministering.beaconpointe2nd.org/login.The first time, you'll set up an authenticator app:
Every time after, just enter the current 6-digit code from your app.
There's no password. Your authenticator app is your key — keep it on your phone. If you lose your phone, ask an administrator to reset your access.
You'll land on the Leader Dashboard.
The scheduler will only ever propose times inside the availability blocks you set. If you have no availability, your companionships can't be scheduled.
On the dashboard, under "Your Availability":
Add as many blocks as you like — say, "Tuesday 6–9pm" and "Sunday 1–5pm" every week you're free. The system slices each block into visit-sized windows and offers those to members.
Location, when you set one, is where visits booked inside that block will happen: the member's confirmation text and both reminders name it, your Upcoming Visits list shows it, and the block itself displays it in your list. Both add forms offer it — a single block or a weekly recurring pattern. Leaving it blank changes nothing — everything works exactly as before.
Plans change — the building gets double-booked and everything moves to your home. Every block in your list has an Edit location action that changes only where those visits happen: dates and times are never touched, so confirmed visits keep their slots. The moment you save, future visits inside that block point at the corrected place (reminders read it when they're sent), while past visits keep wherever they happened, for history.
A weekly recurring pattern is stored as one row per occurrence, so editing is per occurrence — handy for one bad evening; for a pattern-wide move you'll edit each remaining row (or delete and re-add before anything is booked).
To remove a block, delete it from the list. ⚠️ If you delete a block that already has a confirmed visit inside it, that visit is marked "rescheduled" and will need to be set up again — so only delete blocks you truly can't keep. If only the place is wrong, use Edit location instead of deleting: nothing gets un-booked.
Tips
The Upcoming Visits section lists your confirmed visits that are still ahead, soonest first, each with:
This is your at-a-glance schedule. You don't confirm visits here — the members confirm by text, and confirmed visits appear automatically. Once a visit's time has passed it drops off this list. To see past visits and how they were recorded, press Open Visits page next to the heading; it opens the Visits page showing your companionships for the current quarter. If nothing is booked yet, the section says No upcoming visits.
Open schedule, beside it, shows your confirmed visits, the times still on offer and your open time, by date. If a scheduling conversation has been paused, its offered times on the schedule link to that conversation (See the thread).
On a computer or tablet, Schedule in the top bar opens your schedule too.
The Coverage section shows the whole ward's companionships for a selected quarter as cards, each with its leader and a badge: Covered, Partly covered (some ministers have a visit, some don't), or Not covered. The last two still need a visit. Use the quarter dropdown to look ahead or back.
Coverage lists active companionships only. If ministering assignments are reshuffled and an administrator re-imports the ward roster, a companionship whose members have all come off that roster is retired and stops appearing here. A companionship that simply vanished usually means reassignment, not a bug — ask an administrator if you're unsure.
Two things are worth knowing about how support works, so nothing about it surprises you.
An administrator can view your dashboard. If you ask for help, an admin can open a read-only copy of this page — your availability, your upcoming visits — labeled "Admin view" at the top. They can see it; they cannot change anything from it, and the system records each time someone looks. So if you need a block added or removed, you still do that yourself; an admin talking you through it can see exactly what you're seeing.
Coming off the ward roster ends your access. When an administrator reconciles the roster against a new ministering report, anyone no longer on it is retired: they stop receiving texts and can no longer sign in. If you're suddenly signed out and can't get back in, you were probably retired in a roster update — ask an administrator to reactivate you. Nothing is lost; your availability and visit history come back with you.
You don't drive the texting, but here's what's happening in the background:
Some leaders are also in a companionship of their own. If the system has asked you whether a visit you led happened, and at the same time your own companionship is being scheduled (or has just booked a time), it can't tell which of the two your next text answers. So it doesn't guess: that reply is held for an administrator, who will confirm how the visit went. The first time this happens for a visit, you get one text saying so: "Thanks. Your message was passed to your admin, who will confirm how the visit on [day] went. If it was about your own visit, please send it again after that." Once the visit's outcome is recorded, your texts reach your companionship's scheduling as usual — so if your held reply was about your own companionship's times, send it again then (or ask your administrator to pass it on).
The same happens before a visit you lead. In the day or so before it (when your reminder texts go out), while your own companionship is still being scheduled, a text from you could be about either one, so it is held for an administrator too. You get the usual short reply ("we've noted this for your admin. The visit is unchanged."), and nothing changes on either side. If you need to change the visit you lead, contact your administrator. If your text was about your own companionship's times, ask your administrator to pass it on, since your companionship may settle on a time before you could resend it; otherwise send it again once that visit's outcome has been recorded.
Sometimes the system can't fully handle a member automatically and hands them back to you:
If a member keeps replying in a way the system can't understand, the conversation is paused and flagged to administrators. At that point, just coordinate that visit personally.
Every operational text ends with "Reply STOP to opt out" because carriers require it. A member who texts STOP stops receiving automated texts — you can still reach them the normal way.
I can't sign in / I got a new phone.
Ask an administrator to Reset Auth for you. They'll give you a one-time
enrollment code (like ABCD-EFGH). Sign in with your number, enter that code, and
set up your authenticator app again. The code expires after 7 days; if yours has,
ask them to reset again. If Reset Auth doesn't help and you're still locked out,
ask them to check whether you were retired in a roster update — that also blocks
sign-in, and they can reactivate you.
A companionship disappeared from my dashboard. Ministering assignments were probably re-imported and that companionship is no longer on the ward roster. Check with an administrator before assuming a visit still needs to happen.
A companionship isn't getting scheduled. Most often you have no availability set for the period, so check that first. If none of its members has opted in to texts, the times are still offered, but an administrator has to pass them on by hand, so ask an administrator whether the members have heard from them.
I need to change a visit time. Don't delete an availability block that has a confirmed visit unless you have to (it marks the visit "rescheduled"). For a specific change, coordinate with the member directly and let an administrator know. If only the place needs to change, you can fix that yourself — use your block's Edit location action; times and confirmed visits are untouched.
A member says they never got a text.
They may not have subscribed. Members opt in themselves at the
https://ministering.beaconpointe2nd.org/join page
using a personal code an administrator gives them. Point them to an
administrator for their code.
Do I ever text members through this system? No. The system sends the scheduling texts automatically. Your personal outreach happens through your own phone — this tool just saves you the back-and-forth of finding a time.